Meeting Room Tips & Considerations
Top 8 Factors to consider when selecting a meeting location
We’ve compiled the results into the top 10 most important factors meeting and event planners consider when selecting a meeting location (in descending order of importance):
1) Location & Accessibility
The old adage “Location, location, location!” still holds true. If the location is not convenient (near public transportation or where participants work), participation and attendance will be low.
2) Meeting Room Capacity
When selecting a venue or space for your next event, size does matter. Our on-site meeting concierge and team of hospitality professionals offer superior support to help you select the optimal meeting space and curate flawless convenings.
3) Flow and Layout of Space
How are the sightlines? Is there enough space for social interaction and networking? Diverse environments facilitate planned or spontaneous conversation, providing open spaces that encourage groups to socialize and secluded spots for more intimate discussions.
4) Quality and Capability of AV Equipment
When a CEO or major speaker is giving their talk, the last thing you want to happen is a teleprompter, microphone, or general tech failure. Meeting planners want state of the art equipment that’s easy to use and reliable. At the Forum a dedicated A/V team is with you every step of the way, from technology orientations through closing ceremonies. The Forum combines user-friendly technology with concierge level service to provide the ideal setting for easy to manage meetings.
5) Room Flexibility
Meeting rooms need to be able to flex into various configurations. This is especially true as more and more meetings now have breakout sessions. The Forum offers a wide range of meeting room styles and sizes to provide flexibility to meeting planners.
Times change and so does taste. With 3-4 generations often attending the same meeting, planners feel the need to take multiple taste factors into account. But what all meeting planners can stand behind is the need for a space that is clean and adequately furnished.
7) Intelligent Staff, from Sales to Service
To make the process seamless and simple for patrons and their guests, a Meeting Concierge works with each client every step of the way, assisting with the planning and execution of all meetings and events.
8) Quality of Food
For today’s foodie generation, high quality food with healthy and hearty options is now de rigueur at conferences and corporate meetings across the nation. Planners also want meeting locations that can accommodate last minute menu requests and increased attendance.